Exec Admin Coordinator - Exelon Utilities

Job Description

Description

We're powering a cleaner, brighter future.

Exelon is leading the energy transformation, and we're calling all problem solvers, innovators, community builders and change makers. Work with us to deliver solutions that make our diverse cities and communities stronger, healthier and more resilient.

We're powered by purpose-driven people like you who believe in being inclusive and creative, and value safety, innovation, integrity and community service. We are a Fortune 200 company, 19,000 colleagues strong serving more than 10 million customers at six energy companies -- Atlantic City Electric (ACE), Baltimore Gas and Electric (BGE), Commonwealth Edison (ComEd), Delmarva Power & Light (DPL), PECO Energy Company (PECO), and Potomac Electric Power Company (Pepco).

In our relentless pursuit of excellence, we elevate diverse voices, fresh perspectives and bold thinking. And since we know transforming the future of energy is hard work, we provide competitive compensation, incentives, excellent benefits and the opportunity to build a rewarding career.

Are you in?

PRIMARY PURPOSE OF POSITION

Relieves the Executive of administrative type functions in order to increase the time he/she has available for Executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the department. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. May direct and lead the work of others.

PRIMARY DUTIES AND ACCOUNTABILITIES

• Handles inquiries, schedules appointments, develops presentations, and fills other office support functions (30%)
• Provides general office and secretarial support to the Executive, including travel and expense arrangements. (30%)
• Reviews time sheets and reports and inputs payroll (10%)
• Monitors budget activities and analyzes trends. (10%)
• Participates in or handles special projects as appropriate. (10%)
• Handling invoices, expense approvals, contract change requests and tracking of department expenses (20%)

JOB SCOPE

• Supports any level of Vice President of a particular business unit of Exelon Corporation.
• Supervision is exercised over subordinate administrative staff within business unit. A wide degree of creativity and latitude is expected with limited supervision.

Qualifications

MINIMUM QUALIFICATIONS

• High School diploma or GED.
• At least 5 years of administrative work experience, including 3 years experience supporting a senior manager or director.
• Experience in Human Resources and demonstrated knowledge of PeopleSoft preferred.
• Demonstrated knowledge and understanding of PC and mainframe applications, including Windows, EXCEL, PowerPoint, Access, EERS, PCARD, TIME, Passport, PeopleSoft, etc.
• Demonstrated ability to work independently, exercise sound judgment and discretion and coordinate multiple projects simultaneously.
• Demonstrated administrative, organizing and planning skills. Demonstrated ability to conduct research, identify data requirements and create research tools.
• Demonstrated knowledge of corporate and business unit policies procedures and practices.
• Proven ability to perform effectively in a high-performance culture.
• Demonstrated ability to build consensus, establish trust and communicate effectively (written & verbal).
• Demonstrated ability to identify and implement process enhancements and efficiencies.
• Demonstrated business acumen, customer awareness and ability to create value.

PREFERRED QUALIFICATIONS

• Having Experience with Asset Suite 8 and tracking of expenses will be strongly preferred