Board Liaison and Governance Coordinator

Job Description

Description

We're powering a cleaner, brighter future.

Exelon is leading the energy transformation, and we're calling all problem solvers, innovators, community builders and change makers. Work with us to deliver solutions that make our diverse cities and communities stronger, healthier and more resilient.

We're powered by purpose-driven people like you who believe in being inclusive and creative, and value safety, innovation, integrity and community service. We are a Fortune 200 company, 19,000 colleagues strong serving more than 10 million customers at six energy companies -- Atlantic City Electric (ACE), Baltimore Gas and Electric (BGE), Commonwealth Edison (ComEd), Delmarva Power & Light (DPL), PECO Energy Company (PECO), and Potomac Electric Power Company (Pepco).

In our relentless pursuit of excellence, we elevate diverse voices, fresh perspectives and bold thinking. And since we know transforming the future of energy is hard work, we provide competitive compensation, incentives, excellent benefits and the opportunity to build a rewarding career.

Are you in?

PRIMARY PURPOSE OF POSITION

Provide administrative support to the Exelon Legal Department’s Office of Corporate Governance (“OCG”), by assisting with planning and organizing of all board-related functions as well as assisting with the development and distribution of confidential meeting materials for Exelon and its Utility boards.  Serve as liaison between Exelon Utility operating company personnel and members of the Utility boards in support of all Utility board meetings.  Provide administrative support to OCG team and related stakeholders to support OGC’s work.

PRIMARY DUTIES AND ACCOUNTABILITIES

1. Partner with Senior Executive Board Liaison on supporting Exelon Board meetings and related events, including by posting confidential communications using Board portal; coordinating and tracking attendance for planning and record-keeping processes; assisting with on-site meeting support and administrative duties, including meeting room prep, IT coordination, logistic needs, security and travel liaison and overall coordination support.  Proactively partner with OCG team members on all planning aspects for board meetings and other director-attended events. Assist with maintenance of all physical and electronic corporate records, including minutes.

2. Post Utility board meeting materials, other communications and materials on board portal for Utility directors and executives and assist with board portal usage.  Communicate directly with members of Utility directors and business unit staff members regarding scheduling and attendance at Utility board meetings and related events. 

3. Provide administrative support for OCG team, including scheduling, expense reimbursement, payment processing and reconciliations with Concur and other systems as needed; and maintaining department records, including hard and electronic copies and routine archiving in accordance with retention guidelines. Handle other department administrative needs.  Assist with management of vendors supplying products and services to OCG and boards, including catering, supplies, reproduction of meeting materials, delivery services, etc.      

JOB SCOPE

• Understanding of overall company operations, policies, and procedures.
• Regularly assume broad variety of moderately complex, high profile administrative tasks and details having moderate impact on costs, such as arranging meetings, assembling materials, and responding to questions or requests of directors and executives on sensitive business matters.
• Handle moderately complex operational details, anticipating secretarial/administrative needs of Board members and senior executives.
• Works under minimal supervision.

Qualifications

MINIMUM QUALIFICATIONS

• A minimum of 4 years professional-level administrative experience.
• Bachelor’s degree or equivalent combination of education and experience.
• Technical abilities to learn and implement software products for the benefit of the team; strong technical skills in Microsoft Office applications, including PowerPoint, Excel, and Teams.
• Strong written and oral communication skills at a professional level.        
• Interpersonal and team-oriented skills to achieve OCG team goals.        
• Attention to detail and high ability to multi-task, prioritize and consistently meet deadlines.
• Ability and willingness to work overtime to accomplish OCG team goals.        

PREFERRED QUALIFICATIONS

•    Bachelor’s degree or equivalent combination of education and experience.